Routine Maintenance Operations

Routine Maintenance Operations or RMOs are functions performed by the MOBIUS Help Desk Staff on Sierra Systems managed by MOBIUS. 

Daily

Full Backups

All MOBIUS systems are fully backed up and the tapes verified every morning beginning at 2:00 a.m. System control will be suspended and transactions will be queued during the backup. Daily backups are performed by MOBIUS staff when the transaction file capacity exceeds 60%.

PUA Hold Cancelation & Pickup Notices

Request to Own Site Pickup Anywhere Hold Cancelation and Pickup notices are processed for every cluster, and are made available via email to the cluster listservs or designated distribution lists.

Scope Authority Records

Authority records do not automatically scope when headings are changed or new authority records are added to the database. Scoping these records confirms whether holdings exist based on the patron’s search parameters, and provides “see” references.

Weekly

Clear Link Maintenance Report

All records attached to new or edited bibliographic records are rearranged alphabetically by location, and updated by synchronizing the locations of the attached records to locations in the bibliographic records. This maintains the scope and organization of records. III automated process. MOBIUS verifies that daily link maintenance ran during the week; frees any busy records, and clears the report.

EBS Upload and Rapid Update

The ICODE1 fixed field in item records is set to the appropriate code by MOBIUS libraries to flag records needing to be uploaded to OCLC as new holdings by MOBIUS, and to flag holdings to be sent to OCLC for cancellation. MOBIUS uploads holdings information (both adds and cancels) to OCLC for all libraries with flagged items (ICODE1 value). MOBIUS then rapid updates the ICODE1 values after files have been sent. An OCLC report of records received is forwarded to cluster listservs the following day.

Headings Reports

Headings Reports based on location codes are run and distributed to the respective libraries. Additional reports are compiled for the entire cluster and distributed, usually on a rotational basis, for resolution.

MARCIVE Shipping List Load

Brief bibliographic and item records are retrieved from MARCIVE for customers receiving GPO service and loaded. Load statistics are forwarded via email to the libraries or distribution lists.

Patron Loads

Files of patron records are compiled and transferred by member libraries to MOBIUS. These files are retrieved, preprocessed, and loaded into the Innovative system. Load statistics are forwarded via email to the libraries.

Biweekly

INN-Reach Too Long Reports

INN-Reach reports for each cluster are compiled and posted on the MOBIUS Web site. This is an in-house automated process.

MOBIUS Virtual Patrons

A report of patrons with virtual MOBIUS (INN-Reach) records for each cluster are compiled by MOBIUS and posted on the MOBIUS Web site.

Monthly

eBrary Loads

MOBIUS retrieves files of eBrary bibs and items, preprocesses the files, and loads them into the Millennium system. Load statistics are forwarded to the libraries.

Global Rearrange & Update

All records attached to bibliographic records are rearranged alphabetically by location, and updated by synchronizing the locations of the attached records to locations in the bibliographic records. This maintains the scope and organization of records. MOBIUS staff run this process over the entire bibliographic records file.

MARCIVE Full Bib Record Load

Full bibliographic records are retrieved from MARCIVE and loaded. The full bibliographic records overlay the shipping list records loaded earlier, and load statistics are forwarded to the libraries.

MOBIUS Borrowing & Lending Statistics

Circulation statistics for each library in each cluster are gathered and compiled by MOBIUS. This includes statistics for Patron Activity (checkouts) by library. All circulation statistics are posted on the MOBIUS Web site.

OCLC Gov Docs Load

Full Government Document bibliographic records from OCLC are preprocessed and loaded into the Millennium system. Load statistics are forwarded to the library.

Serials Solutions Loads

MOBIUS retrieves files of Serials Solutions bibs and items, preprocesses the files, and loads them into the Innovative system. MOBIUS may delete the Serials Solutions deletes records upon request. Load statistics are forwarded to the libraries.

Quarterly

Authorities Processing (MARS)

Bibliographic records cataloged in the previous quarter are sent to a vendor to process authority records and update the bibliographic records. The bibs. and new authority records are returned and loaded, and accompanying HTML reports are destributed. Review files of authoriyt records to be added to or deleted from the authority history file are compiled. Once the record counts are confirmed, MOBIUS purges the records to be deleted and updates the ACODE2 for the appropriate index for the added authorities.

LHR Batch Upload

Member libraries code their new or updated checkin records for upload to OCLC. MOBIUS creates files of the records, outputs the files from the Innovative system, and sends the files to OCLC.

Annual

YTD/LYC Rollover

The total in the YTD (year-to-date) circulation field is rolled over into the LYC (last year's) circulation field and LYC zeroed out in preparation for the new fiscal/statistical year.

As Needed

Bib & Order Loads

MOBIUS retrieves files of bib and order records from member libraries or vendors and preprocesses and loads the records into the Innovative system. Load statistics are forwarded via email to the libraries.

CatExpress Loads

CatExpress is a method of downloading OCLC records into the Innovative system. Often used by smaller libraries, libraries mark records in OCLC, MOBIUS retrieves and loads the records, and forwards the load statistics to the library. CatExpress sites notify MOBIUS when a file has been produced by OCLC.

Daily Backups

All MOBIUS systems are fully backed up and the tapes verified every morning beginning at 2:00 a.m. System control will be suspended and transactions will be queued during the backup. Daily backups are performed by MOBIUS staff when the transaction file capacity exceeds 60%.

TOC Enrichment

Bibliographic records cataloged by participating libraries during the previous quarter are sent to Blackwell's to have tables of contents added. The enriched records are then returned and loaded into the Sierra system.